PERSONAL DATA PROTECTION POLICY

I. Introduction

The association of lawyers Law Tax, Watelet & Associés (hereinafter “Liwa”, “the Association”, “we”) attaches a great deal of importance to the processing of the personal data that it may collect. The objective of this data protection policy is to enable you to understand what personal data is collected by the Association and by what means, the reasons for which this data is collected as well as to present how this data is used, processed and/or transferred by Liwa. The present document also highlights your rights regarding your personal data, in particular the way in which you can contact us or file a complaint.

II. Who is responsible for processing your personal data?

The data controller responsible for processing your personal data is the private limited company Law Tax Watelet, & Associés whose headquarters are located at 1300 WAVRE, chaussée de Namur 79, registered with the Crossroads Bank for Enterprises (CBE) under the number 0556.705.962.

For any question relating to your personal data, to this policy or to the exercise of your rights, you may contact us by post at the address mentioned below or by email at the following address: privacy@lawtax.be

III. What data is protected by the GDPR?

The General Data Protection Regulation (hereinafter GDPR) defines the term “personal data” as follows:

Any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person

IV. How is the data collected?

Your personal data is collected from the information that you communicate to us voluntarily (in person, by telephone, by email, by completing the contact form on our web sites or by any other means of communication) and through consulting our websites “www.lawtax.be” and “taxation-droitdauteur.be”.

Consulting the websites may result in the installation of cookies to your computer. Cookies simplify your visit and optimise the ergonomics of the exchange. You can refuse the installation of these cookies to your computer, but this refusal may prevent you from accessing certain services of the web sites.

V. What personal data is collected?

1. Within the framework of our mandate as lawyers, the data collected is limited to personal data that you submit to us voluntarily or at our request in order to ensure the exercise of our mandate as lawyers. This includes in particular your surnames, first names, addresses, phone number, email address and bank account number as well as all personal data relevant to carrying out our mandate.
2. When you consult our internal sites, the following data may be collected if you complete the contact form: your surnames, first names, email address, mobile phone number or land line, preferred language and your location, as well as all the information that you decide to communicate in the said form.

VI. What is this data used for?

1. Your personal data is collected in the framework of exercising our mandate as lawyers. A lawyer acts in the capacity of a legal adviser, legal representative or for other ends and must be in possession of different types of information, documents and personal data to properly carry out his or her work.In the context of interactions with the authorities, bailiffs and other judicial personnel, it is possible that personal data must be communicated to third parties.The personal data of our clients is only processed within the framework of the mandate with which the Association is entrusted. In addition, all of the data is subject to professional secrecy.
2. Your personal data is also used in order to keep you informed of the latest legal developments or information that we believe to be relevant to your business or about the participation of lawyers from the Association at seminars as speakers.
3. Your data is also processed in order to ensure that our database is kept up to date, to perform back-ups, to understand your needs, to respond to your questions, to respect our legal or ethical obligations, to retain proofs of our interventions as well as for any other operations of internal processing with a view to improving the quality of our services.
4. If you do not communicate your personal data to us or if you refuse its processing, the Association will not be able to provide you with the services that you have requested or to carry out the mandate for which we requested this information from you.

VII. The legal basis for the collection and processing of your personal data

The legal basis for the collection and processing of your personal data is based on:

• the need to process this data to execute the contract which binds you to the Association;
• the need to respect our legal obligations;
• processing requirements for the purposes of the legitimate interests pursued by the Association or by a third party.

VIII. Duration of handling

The Association retains the personal data from the various parties for at least the duration of the mandates with which we are entrusted.

There are different obligations and protections applicable within the framework of legal files, such as professional secrecy and a duty of professional conservation. There are legitimate interests that allow the conservation of personal data after a file has been closed. The duration of the handling of your personal data will not exceed 10 years from the date on which your file is closed.

The Association confirms that the handling of your personal data will be limited to what is strictly necessary within the framework of legitimate interests. The Association is bound by an obligation to professional secrecy and personal data falls within this framework.

IX. Communication of your personal data to third parties

Lawyers are bound by an obligation to professional secrecy. Your personal data shall not be transmitted to third parties other than within the framework of carrying out our mandate as lawyers or with your consent.

The Association is very attentive when choosing the third parties to whom your data will be communicated and takes the necessary measures in order to ensure that your data is properly protected by the said third parties.

Also, it shares all or part of your personal data with its accountants, its internal employees and with external service providers such as lawyers, bailiffs, translators, notaries, the courts and tribunals as well as all other persons who are required to intervene within the framework of exercising our mandate as lawyers.

The Association calls upon the Google Analytics service with a view to learning how visitors to our web sites make use of them. Google Analytics uses cookies in order to collect IP addresses. You can prevent Google Analytics from maintaining the cookies by adjusting your browser settings.

Finally, the Association may be brought to communicate your data to third parties in application of its legal or ethical obligations.

However, conditional to the purposes specified in point VI., we do not use your personal data for any commercial purposes.

X. Security measures

The Association has implemented appropriate security measures at the technical and organisational levels and in order to avoid the destruction, loss, falsification, modification, unauthorised access by third parties or the notification by error to third parties of personal data collected, as well as any unauthorised handling of this data.

The Association has also opted for software designed for firms of lawyers (Kleos of Wolters Kluwer) which complies with the strictest standards in data security (ISO 27001). The email inboxes of the lawyers of the Association are encrypted.

XI. Your rights

You have the right to consult your personal data free of charge at any time, as well as to take knowledge of the use that the Association makes of this data.

XI.A. Right to modify, delete and limit

You are free to communicate or not to communicate your personal data to the Association. In addition, you have the right at any time to ask the Association to rectify, complete or delete your personal data. You acknowledge that in the case of a refusal to communicate or a request to delete personal data, it will be impossible for us to provide you with certain services.

You can also request that the processing of your personal data be limited.

XI.B. Right to oppose

You have a right to oppose the processing of your personal data for compelling and legitimate reasons.

Furthermore, you have the right to object to the use of personal data for direct marketing purposes. In this case, you do not even have to provide a reason.

XI.C. Right to free transfer of data

You have the right to receive the personal data you have provided to the Association in a structured format that is commonly used and machine readable and to transmit this data to other data controllers.

XI.D. Right to withdraw consent

Insofar as the data processing is based on your prior consent, you have the right to withdraw this consent.

XI.E. Exercising your rights

You can exercise your rights by contacting the Association for this purpose by e-mail at the address privacy@lawtax.be, by post to the address chaussée de Wavre, 79, at 1300 Wavre or by using the contact form “Contact Us” on the web site www.lawtax.be, attaching a copy of your identity card.

XI.F. Automated decisions and profiling

The processing of your personal data does not include any profiling and will not be the subject of automated decisions by the Association.

XI.G. Right to file a complaint

You have the right to file a complaint with the Belgian Data Protection Authority, rue de la presse 35, 1000 Brussels, Tel. +32 (0)2 274 48 00, Fax. +32 (0)2 274 48 35, e-mail: commission@privacycommission.be;

This is without prejudice to any recourse before a civil court.

XII. Modifications

This data protection policy may be subject to amendments. We recommend that you regularly consult the Data Protection Policy to take knowledge of any eventual changes to the policy.

Last updated on 8 June 2018